Mileage Reimbursement Calculator

How to use

1. 1Pick a rate preset (IRS Business 2025, IRS Medical 2025, HMRC AMAP, CRA 2025, and more) or choose Custom rate to type your own.
2. 2Confirm the rate unit (per mile or per km) and the currency. The preset sets both for you; switch them any time.
3. 3Decide how to enter distance: Total distance for a single number, or Trip log to add up to 20 itemized trips with labels.
4. 4Type the distance in miles or kilometres. The tool converts to the rate unit behind the scenes so the math always lines up.
5. 5Add optional parking and tolls. These are added on top of the mileage amount in line with IRS, HMRC, and CRA guidance.
6. 6Read the headline total, the per-trip breakdown table (in trip log mode), and copy the summary block for your expense report or tax record.

About this tool

Mileage Reimbursement Calculator works out how much an employee, freelancer, contractor, or volunteer is owed for driving a personal vehicle for business, medical, moving, or charitable purposes. The formula is simple and deterministic: total distance times the per-mile (or per-kilometre) rate, plus any parking and tolls. The tool ships with the most-searched rate presets baked in, so the answer arrives in one click. The 2025 IRS standard mileage rates (Notice 2025-5) are 70 cents per mile for business, 21 cents per mile for medical and Armed Forces moves, and 14 cents per mile for charitable driving (the charitable rate is set by statute in Internal Revenue Code section 170(i), not by the IRS, which is why it has not moved in years). The previous-year 67 cents per mile business rate is included for late filings and back-dated reimbursements. The UK HMRC Approved Mileage Allowance Payments (AMAP) are 45p per mile for the first 10,000 business miles in a tax year for cars and vans, and 25p per mile after that, unchanged since 2011. The Canada Revenue Agency 2025 reasonable per-kilometre allowance is 72 cents per kilometre for the first 5,000 km and 66 cents per kilometre after, with separate higher rates for the Yukon, Northwest Territories, and Nunavut. Pick a preset to lock the rate, the rate unit, and the currency in one tap, or switch to Custom to enter any number your employer policy specifies. Distance can be entered as a single total (matches the bottom of an expense report or the summary from a mileage app) or as a trip log of up to twenty rows, each with its own label and distance, which produces a per-trip breakdown table that copies cleanly into a reimbursement form. The distance unit and the rate unit are independent, so an Australian contractor billing in AUD can use the AMAP rate with kilometres without manual conversion. Parking and tolls are added on top of the mileage amount because IRS, HMRC, and CRA guidance all treat them as separately reimbursable receipt-based expenses on top of the standard mileage allowance. Every number stays in the browser; the trip log, rate, currency, and totals are never uploaded, which matters because mileage logs reveal where you have been and when. This is a planning and expense-tracking tool, not tax advice; verify the published rate with the issuing authority before filing.

Free to use. Works in your browser. No signup, no login.