Meeting Time Planner

How to use

1. 1Pick a home zone and a meeting date, or apply a preset like US plus Europe or Americas plus APAC.
2. 2Add guest zones by searching for a city, country, or IANA name, or use the suggestion chips.
3. 3Adjust the working-hours window if your team runs a non-standard schedule, and toggle 12 or 24 hour format.
4. 4Read the hour grid. Green cells are inside working hours in that zone, amber is the buffer hour, gray is off hours. Day-shift badges flag rollover.
5. 5Click a row to pin a meeting start time. Use Copy summary or Open in Google Calendar to share the slot.

About this tool

Meeting Time Planner solves the everyday remote-work problem of finding a meeting time that works for people in several time zones. Pick a home zone and a date, then add the cities your attendees work from. The tool renders a 24-row hour grid where each row is one hour of the home day and each column is one of your selected zones. Cells are colored: green when the local hour falls inside that zone's working window, amber for the single hour just outside that window on either side (a gentle stretch), and gray for clearly off-hours. The working window defaults to 09:00 to 17:00 and is fully adjustable, so a global team that runs 08:00 to 18:00 or a tighter 10:00 to 16:00 overlap target can be modelled directly. A day-shift badge (+1, -1) appears whenever a guest zone has rolled over to the next or previous calendar day relative to your home date, which is the most common source of scheduling mistakes when juggling APAC, Europe, and the Americas. Click any row to pin a proposed start time. The selected-slot panel shows the local time, GMT offset, and zone abbreviation in every zone, plus a copy-ready summary you can paste into Slack, email, or a meeting invite. A one-click Google Calendar link pre-fills the event title, the one-hour slot, and the full multi-zone summary so you can publish the invite without leaving the page. The overview panel reports how many hours of the day have every zone inside working hours, and an automatic best-hour pick maximises coverage across home plus guests. Time math uses the browser's built-in IANA time zone database via Intl.DateTimeFormat, so daylight saving transitions are handled correctly across DST boundaries. Everything runs in your browser; the cities, dates, and meeting agendas you type stay on your device. Useful for distributed engineering teams syncing standups, sales teams scheduling demos across continents, agencies coordinating client calls, recruiters planning interviews, and anyone deciding whether a Tuesday at 09:00 in New York actually works for Berlin, Bangalore, and Sydney.

Free to use. Works in your browser. No signup, no login.